If you are in the European Union (EU) including the United Kingdom, we may, with respect to the processing of your personal information, be subject to the “GDPR”, Regulation (EU) 2016/679 of the European Parliament and Council on the protection of natural persons with regard to the processing of personal data (General Data Protection Regulation), in relation to you. Where that is the case, we refer to you in this policy as an “EU Individual” and as such this policy provides you with the information required by the GDPR. For such purposes, NSAI is the data controller of your personal information, which is “personal data” as defined in the GDPR.
By registering for an Oil & Gas Property Evaluation Seminar, you consent to the collection and use of your personal information as described in this policy, save where and to the extent you are an EU Individual and GDPR does not enable us to obtain your consent in this way. We reserve the right to change, modify, or update this policy at any time, by providing written notice to you.
If you are an EU Individual, you can contact us using the information at the bottom of this policy in relation to our processing of your personal information or any other data protection or data privacy matter. For these purposes, processing means any operation, including collection, organization, storage, use, disclosure, and erasure.
What information do we collect?
NSAI also collects information about you which you send us by email or other means, without using our registration form.
How do we use your information?
The information collected is used to contact all registrants for the Oil & Gas Property Evaluation Seminars, to register your attendance at seminars, and otherwise as reasonably necessary for the organization and execution of seminars and your attendance at them and maintaining contact with you, including sending you material relating to future seminars (subject to your right to unsubscribe as set out below). With your specific consent, we may also share some of your personal information with the other persons attending the same seminar to encourage networking.
Purpose and Legal Bases
If you are an EU Individual, the purpose for which we process your personal information is to communicate with you, accept your registration for seminars and deliver seminars to you, and encourage networking at our seminars, as described above.
If you are an EU Individual, the legal bases on which we process your personal information are your consent under article 6(1)(a) of the GDPR and/or that the processing is necessary for our legitimate interests without overriding your rights, under article 6(1)(f) of the GDPR, for example where we send you material relating to future seminars or you send us information without using one of our forms.
Security and Retention
NSAI has implemented appropriate technological and operational security processes to protect all data held by us from loss, misuse, alteration, or unintentional destruction. We make every reasonable effort to prevent any loss, misuse or unauthorized disclosure, modification, or access to your personal information. While no security measure can provide a guarantee against compromise, we regularly review and update our security measures in an effort to provide appropriate security for all personal information held by NSAI.
All email communications sent using collected contact information will contain a link to unsubscribe from future mailings. To have your personal information removed from our database used for such communications, please notify us in accordance with the “Contacting Us” section below or send an email directly to firstname.lastname@example.org with that request.
How long do we store your personal information for?
If you are an EU Individual, we will delete your personal information once it is no longer proportionate for us to store it for the purposes of the processing in accordance with our applicable data record retention period. Our general record retention period is three years. This means that if you make a seminar booking with us we will usually retain your personal information for three years from the latest of either the date on which you last attend one of our seminars or the date on which we receive your booking or other active communication from you. This is subject to any legal or regulatory requirement to retain the information for a minimum period.
Storage and Recipients
We generally store your personal information on our servers in the United States. If you are an EU Individual, please note that we may disclose your personal information to third-party service providers for the purposes of completing tasks and providing services to you on our behalf in relation to our seminars. This includes companies that assist us in arranging conferences in other countries outside the EU, such as the United States, Singapore, and Mexico. It also includes third-party data processors we use, for example to provide and further process registration forms on our website.
Links to Other Websites
The NSAI website contains links to other sites. Please be aware that NSAI is not responsible for the content or privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of any other site that collects personally identifiable information.
EU Individuals’ Rights
If you are an EU Individual, you have the right to:
- obtain confirmation as to whether we process your personal information;
- access and obtain a copy of the personal information we hold about you;
- request the correction of inaccurate personal information we hold about you;
- request that we delete your personal information, or stop processing it or collecting it, in some circumstances;
- lodge a complaint to the supervisory authority in your jurisdiction in respect of our processing of your personal information; and
- withdraw your consent to our processing your personal information at any time.
Please be aware that any withdrawal of consent will not affect the lawfulness of processing of personal information prior to the date of withdrawal.